Tuesday, November 4, 2014

Unlimited storage comes to the University

The University of Minnesota has used Google Apps for Education since about 2008, when I remember taking part in an early pilot test. Since then, we have rolled out Google Apps to everyone in the U of M system, replacing our aging email and calendaring systems with Google Apps. This has led to increased satisfaction of students, faculty and staff - and reduced costs in IT while improving efficiency.

As time goes on, Google expands the Google Apps service. And last week, we heard of another benefit coming to the U of M. From the announcement via the Office of Information Technology:

As of Thursday, Oct. 30, Google began to offer Google Drive for Education to University of Minnesota Google accounts. Drive for Education provides for unlimited storage and enhancements to Google Drive, Gmail, and Google+ photos.

Some of the benefits of unlimited storage include:
  • No more worrying about how much space you have left.
  • No need to monitor your email capacity.
  • Frees up time previously spent trying to clean up, purge and filter things or delete things you might want to keep.
  • Store as many Google Drive files, Gmail messages, and Google+ photos as you need.
  • Drive for Education supports individual files up to 1TB in size.
  • Upload documents that you want to share in Drive instead of attaching to email.
  • Departments and researchers can store and share large amounts of data, and share with with colleagues at other institutions.
It is recommended that users review the Acceptable Use and Data Security policy information for private and sensitive data, export controlled data and intellectual property. The University of Minnesota and Google have negotiated contractual terms and conditions that protect the privacy and confidentiality of University student, faculty, staff, and alumni data in the U of M Google Apps suite of services.

Users also should be aware of copyright regulations and infringement ramifications when sharing files, as outlined in the Google Terms of Service.
  • Google respects the rights of copyright holders, and requires that users have the legal right to upload and share the contents of their files on Google Docs.
  • Google provides information to help copyright holders manage their intellectual property online.
  • Google responds to notices of alleged copyright infringement and terminate accounts of repeat infringers according to the process set out in the U.S. Digital Millennium Copyright Act.
Visit the Google Drive Help Center and Using Google Drive at the University to learn more about Google Drive, Docs, Sheets, and Slides.

For more information about Google Apps for the University of Minnesota, please visit the Google Apps Overview on the Email Services website. For additional assistance or questions, contact Technology Help at (612) 301-4357 (1-HELP on campus), or help@umn.edu.
image: Google.com

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